SSVF Program Updates August 18, 2016
Topics:
2. Clarification on SSVF Regional Meeting Participation
3. VA Releases SSVF Proposed Rule for Public Comment
4. Grantee Action Needed Regarding Outstanding FFR Financial Status Reports (FSR)
5. SSI/SSDI Outcomes Request – due 9/2/2016
SSVF Grantee Survey on Grant Extension Opportunity
As this grant year comes to a close, the program office would like for grantees to provide feedback on grant extension opportunities. After conducting an internal review of your agency's progress toward the SSVF grant goals, as well as expenditures, grantees are asked to complete a brief survey regarding a 30-day grant extension. The following link is a brief questionnaire and the responses will be used to identify which SSVF grantees will be contacted with instructions for submitting an official extension request within the GIFTS grants management system. More detailed information will be provided on the national webinar on August 18th, so please be sure to register.
The deadline for the survey is Monday Aug 22nd Please note: Deadline was revised to 8/24. If there is no response from an agency by that deadline, then the online requirement will not be available in GIFTS. Please take the time to review your grant progress and expenditures in advance of this deadline.
Clarification on SSVF Regional Meeting Participation
We would like to provide clarification regarding the upcoming set of SSVF Regional Meetings. The Regional Meetings will be held from late August through early October at 10 locations throughout the U.S. Grantees are assigned to one of these 10 locations and will receive email notification regarding meeting sites and registration details. Please note that the Regional Meeting is a one-day event that offers SSVF 101 training as well as and practices related to rapid rehousing, Housing First, and homelessness prevention. Due to space limitations, grantees may register no more than two (2) program staff for this one-day Regional Meeting. Furthermore, grantee representatives may attend only one of two tracks that will run concurrently at the Regional Meeting: 1) a track targeted for Direct Service staff, or 2) a track targeted for Program Management staff. Grantees with more than one SSVF grant award may send up to two (2) representatives per grant award. Registration for many of the Regional Meetings has opened and assigned grantees have received these notifications. When you receive the registration email (sent to the primary and secondary contacts within your agency's SSVF grants management account) please be sure to complete registration before it closes.
IMPORTANT: For those grantees who serve the location (city) in which the regional meeting is being held, VA has added an additional day for grantees and community stakeholders that will focus on community coordination efforts. These meetings are customized to meet the needs of the local community. If you have questions, please contact Bobby Thompson at: robert.thompson2@va.gov.
VA Releases SSVF Proposed Rule for Public Comment
The VA has released proposed changes to the SSVF Final Rule, which is open for public comment until September 26, 2016. The link to the proposed rule can be found at:
Grantee Action Needed Regarding Outstanding FFR Financial Status Reports (FSR)
This is a reminder to grantees that they must close any outstanding (FY 14 and FY 15) FFR Financial Status Reports in the HHS Payment Management System. It is a Federal requirement that all SSVF grantees submit the Financial Status Report portion of the Federal Financial Report (SF-425). Grantees must complete this report for all subaccounts within the HHS Payment Management System no later than 45 days after the end of the grant term, or at the end of an approved grant extension.
IMPORTANT: Effective August 31, 2016, any failure to complete this process will cause a suspension of your HHS SSVF account. Your HHS account will remain frozen until this delinquency is resolved. Please note that all SSVF grant accounts associated with that grantee's banking will be frozen.
Instructions can be found within the HHS website:
Please note that only the FFR Financial Status Report (FSR) is required and the FFR Cash Transaction Report is NOT required.
SSI/SSDI Outcomes Request – due 9/2/2016
The SAMHSA SOAR TA Center is requesting data from grantees that assisted with SSI/SSDI applications using the SOAR model between July 1, 2015 and June 30, 2016. This data is important in telling the story of the great SOAR work that is happening across the US, including the excellent work that grantees are doing with SOAR.
How to Report
https://soartrack.prainc.com/
2. If your state/area uses OAT, but you haven't registered or reported data previously, register and enter data by 9/2 here:
https://soartrack.prainc.com/
3. If your state doesn't use OAT and you haven't entered data (or aren't sure if you have), contact your state team lead to ensure your data is counted by the 9/2 deadline here:
https://soarworks.prainc.com/
Grantees can also be in touch with their SOAR TA Center Liaison, who is working to help collect data from their states with any questions or requests for assistance here:
Thank you,
SSVF Program Office
NOTE: If you are receiving this email in error, please disregard. We request your patience as the SSVF Program Office continues to address system issues with the grants management database.